Executive Assistant



We’re hiring talented people in a variety of roles to join our teams in Tokyo and Kyoto. Our mission is to bridge the divide between intelligence science and AI technology at the service of human society. To achieve this, we're building a team of individuals whose interests cover a diverse range of intelligence science topics including artificial life, cognitive neuroscience, collective intelligence, deep learning, robotics, and computational linguistics.

We are seeking an Executive Assistant (EA) with highly organized skills, good sense of initiative to directly support the director's work by handling a diverse range of tasks to catalyze research, manage the administration strategy and sustain the our continued development.

You will directly support the director's role by handling a wide range of office responsibilities including managing partner and clients relations, organizing meetings, event planning, calendar management, designing and maintaining a complex filing system, general record keeping, assisting with travel arrangements, taking and summarizing meeting minutes, compiling executive reports, and accounting and bookkeeping.

Ideal Skills

  • Business level Japanese
  • Native level English (strictly required)
  • Strong ability to adapt and learn
  • Discretion and trustworthiness: knowing how to properly deal with confidential information
  • Outstanding oral and written communication skills in both English and Japanese
  • Excellent organizational skills and strong ability to multitask
  • Experience in business or academic accounting
  • Ability to be proactive and take the initiative
  • Tact and diplomacy
  • Willingness to progress towards a chief research administrator, chief of staff or executive officer position
  • Experience working as an entrepreneur or in start-ups is a strong plus
  • Experience working in academic or corporate administration is a strong plus
  • Science or academic background is a plus (Master's degree or above preferred)


Please email us via the button below, or send an email to jobs@crosslabs.org, attaching a recent CV detailing your academic record and programming experience, a research statement (1 or 2 pages), a short 2-minute self-introduction video, and up to two references (name and emails only at this stage).

We sincerely thank you for your interest in Cross Labs.
We're committed to diversity of experience, expertise, background and perspective as equality of opportunity is at the heart of the what we're creating together.